Access to documents and other materials is crucial for efficient meetings. Board portals streamline the creation, distribution and monitoring of meeting packs, thereby saving time and resources for both the board members and administrators.
Modern board management solutions allow real-time collaboration across multiple platforms, devices and locations, empowering board members to take a more active part in governance, both inside and outside the meeting room. They also have built-in eSignature technology that not only supports hybrid and remote meetings, but also verifies authenticity digitally, for added security.
Board-level documents are among the most sensitive data in any organization. It is important that your board portal provides instant updates so that every board member can work with the latest version. This will also help save your board time by stopping members from debating an old version of a document during meetings.
Your board portal should provide a centralized storage location for files and documents, so that board members don’t have to look through physical meeting packages or go through a cluttered and out of date email threads. Your software for board members should let members access meeting schedules and upcoming agenda items via their own personal dashboard, so that they don’t need to spend time looking up details or trying to remember important dates.
The best portals for board meetings allow you to prepare materials for meetings in a matter of minutes, not hours. Your board can speed up the process by using templates, duplicating past agendas and using calendars to display real-time availability of board members.
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